How WesleyLife turned roadblocks into results with Prophix One™

“I’d describe Prophix in one word as flexible. It was really the intuitive nature of the platform that got me excited.” - Lincoln Grimes, Finance Manager, WesleyLife.

More than ever before, next-gen finance leaders are looking for a financial performance management platform that not only meets their needs today but will grow with them as their businesses evolve.

In 2022, WesleyLife, a senior-living organization, faced challenges with scaling their budgeting process, in part due to clunky, outdated financial reporting systems. They continuously faced roadblocks in accessing the data necessary to make informed, real-time decisions.

Now, just two years after implementing Prophix, WesleyLife’s finance operations have done a full 180. From better cross-functional communication to huge time savings through automation, their story is a testament to what finance leaders can do when they have the best tools in their belt. Here’s how WesleyLife turned roadblocks into results with Prophix One.

About WesleyLife

WesleyLife is a non-profit senior-living organization based in Johnston, Iowa. They support the health and well-being of older adults by providing independent and assisted living, rehabilitation, memory care, in-home care, and hospice.

Lincoln Grimes, Finance Manager, plays an important role in managing WesleyLife’s financial planning, financial close, and data analysis processes. Recently, Lincoln joined us for a conversation to uncover his journey in realizing the tremendous benefits Prophix One can provide.

Why is Prophix the best fit for WesleyLife?

“Early on, it was pretty apparent that our budget and reporting tools weren’t sustainable to provide the value we needed... Our folks needed to see data in real-time, and we needed to bring our tools together for more efficiency.”

WesleyLife's decision to choose Prophix stemmed from several critical factors. Lincoln highlights how Prophix offered the perfect blend of value, ease, and flexibility.

Lincoln Grimes: “We chose Prophix for price and utility. We wanted an intuitive solution to help us grow, knowing we could make changes along the way, and it wasn’t going to be too rigid.”

Ultimately, three key factors influenced their decision:

• Simplicity of design: Prophix One’s user-friendly interface makes it easy for anyone to use. No need to get IT involved.
• Detailed item management: Quickly reviewing and changing transaction-level details allows WesleyLife to pivot with ease using trustworthy data.
• Security alignment: Prophix One's robust security ensures data protection and compliance, a crucial measure for WesleyLife when deploying data to their users.

For WesleyLife, Prophix One isn’t just a tool. It is a strategic partner that moves with them towards transformation.

LG: “It was really the intuitive nature of the platform that got me excited.”

How has Prophix made your life easier?

Life before Prophix was a slog for WesleyLife’s finance team. Lincoln recalls their reliance on spreadsheets, which were error prone and time-consuming.

LG: “We had a lot of manual Excel worksheets to bring together and consolidate. For financial reporting, we used to deliver a package of GL details three days after close, which is far too late for users to see and assess.”

But now these pain points are a thing of the past.

LG: “With Prophix, it’s a workflow process with approvals. We’re able to get input from end-users, and they’re seeing real-time results every day. They can make changes on the spot and our financials are a lot cleaner.”

WesleyLife uses Prophix One for financial reporting and access to real-time GL data, but where they’ve found the most benefit is in streamlining the budgeting process. They use Prophix for revenue planning, personnel planning, and capital budgeting. Automating these processes has saved countless hours in the workflow, and they know their data is clean and correct.

Here’s how WesleyLife took their budgeting and planning to the next level:

• Process automation: The finance team can minimize budgeting errors through automated workflows and standardized templates.
• Unified data source: Increased confidence in their numbers with one centralized source of truth for all financial data.
• Streamlined communication: Real-time updates and reminders keep everyone aligned and in-the-know.
• Easy collaboration: Cross-functional teams can contribute to budgets, map out approvals, and manage data in their planning processes. Overall, what stands out to Lincoln is the solidarity and confidence Prophix provides to his organization.

LG: “[Prophix] really connects us, brings efficiency, and we’re sure of the results.”

What data integrations do you use with Prophix?

Prophix One integrates with a wide range of accounting, ERP, CRM, and HRIS systems, bringing all financial data into one system. WesleyLife’s integração de dados com MatrixCare keeps users up to date with the freshest information, right at their fingertips.

LG: “We run our integration with MatrixCare each night and our users see financial data from the previous day. We also run it on demand if we need to. Our team will run it three or four times a day to keep people in tune with the close process and those associated details.”

Their ERP integration empowers users across the organization. With real time access to data, the team at WesleyLife can communicate and collaborate faster, while having peace of mind that their data is secure.

How has Prophix added value to your team?

Prophix One has revolutionized the way WesleyLife integrates processes and achieves results, moving from a previously disjointed system to a seamless, interconnected platform. Lincoln finds boundless opportunities to bring almost any idea he imagines to life in Prophix.

LG: “Before Prophix, we were less connected in our processes and results. Now I can make most things happen that I might not be able to do outside of [Prophix].”

Improved efficiency

WesleyLife is able to make real-time decisions and strategic improvements by moving manual tasks to automated processes.

“The biggest thing Prophix helped us with is making the budgeting process efficient, and the financial data more visible and transparent.” - Lincoln Grimes, Finance Manager, WesleyLife

They have a robust view of their financials which helps them be proactive and bring stakeholders into the planning process early. Additionally, personalized reports and dashboards that summarize complex data have contributed to a boost in productivity. Here’s where WesleyLife finds the most efficiency with Prophix:

• Simplified data views: Users see tailored reports and charts right on their dashboard with Favorites Manager. Everyone has easy access to what they need, when they need it.
• Eliminating manual activities: They’ve streamlined laborious work with automation, bringing time savings and a smoother pre-close cleanup.
• Budgeting efficiency and transparency: Budgeting is effortless with data readily accessible and more transparent, fostering involvement among departments.

LG: “A lot of time savings with moving manual activities to admin driven pieces... Prophix helps us bring a need to the ground quicker for our users.”

Get granular in the details

Ad Hoc Analysis in Prophix One allows WesleyLife to swiftly dive into specific details and flag areas of concern. They can easily investigate data, address issues in real time, and seize opportunities ahead of the curve. Ad Hoc Analysis not only enhances decision-making but gives them a strategic edge.

LG: “The value add is Ad Hoc Analysis. It’s really good to quickly drill into all sorts of details, areas of concern.”

What would you tell a finance leader considering Prophix?

Lincoln shares his advice with other finance leaders seeking out a financial performance management platform, emphasizing that Prophix One creates harmony in the organization and improves quality of life at work.

LG: “[Prophix] will make your life a lot easier and bring your accounting, finance, and operational teams together.” 

Prophix streamlines complexities while enabling cross-functional collaboration, freeing up finance teams to do so much more. When teams are engaged, connected, and strategic, big change happens.

LG: “It’ll help you on your transformational journey and how you can work together to achieve it.”

Budgeting and planning results that speak for themselves

Growth doesn’t happen overnight, but it’s worth the journey when you get to the end. WesleyLife’s journey with Prophix over the past two years is a shining example.

Their transformation is a testament to investing in finance technology. If finance leaders are equipped with the right tools, have a growth mindset, and are dedicated to realizing potential, anyone can turn stagnant financial roadblocks into monumental results.

With unparalleled capabilities that harness your data to create a smooth, swift, strategic budgeting engine, there’s no stopping what you can do with Prophix One.